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A remote board meeting is a virtual one that allows the directors of your business to attend an official meeting without having to commute or travel. Board members can work from home or any location with an internet connection. This can cut down on cost of traditional commutes.
There are a few issues to take into consideration when conducting remote meetings. It is crucial, for instance, to create an agenda prior to the meeting and assign tasks to ensure that every director is aware of their role for the meeting. It’s also crucial to make sure that all participants connect without issues.
It’s also important to establish a policy which outlines the time when participants are allowed to speak in the meeting. This can prevent chaos by stopping people from talking over each other and going off on unrelated subjects. For instance, you could ask attendees to raise their hands to signal that they’d like to speak or use the “raise hand” feature that is available on certain online meeting platforms. Also, it is recommended to arrange meetings outside of normal meals to avoid having people eat on camera.
Final note: You must have a system of recording minutes of meetings and distributing them to board members following every meeting. This will ensure that crucial discussions or opinions are not overlooked and that all directors have the necessary information to make the right decisions on behalf of your company.
